AMERICAN TOWERS OWNERS ASSOCIATION
Minutes of the Board of Trustees Meeting
Thursday, March 27, 2003
5:00 P.M.
Norman Salisbury called the meeting, convened in the community room, to order at 5:00 p.m.
Residential Trustees present and participating: Norman Salisbury, Irene Link, Sandra Lee Sterns and John Patton
Commercial Trustees present and participating: Larry Shelton and Donna Boes
Management present and participating: Joe Toronto
Approval of Previous Minutes: February 27,2003
The Minutes of the February 27, 2003 Board of Trustees Meetings, upon motion
duly made and seconded, were unanimously approved.
Financial Statements: February 28, 2003
The Financial Statements for February 28, 2003 were reviewed by the Manager. The
Association reported an unaudited loss of $27,029 Year-to-Date as of February 28, 2003. The
Common Reserve Fund has an unaudited balance of $115,306 and the Residential Reserve
Fund has an unaudited balance of $305,864. The Board also reviewed the Delinquency Report and the Managers
explanation report of each delinquency.
Upon motion duly made and seconded, the Board authorized and directed the manager to attach the monthly
rent in payment of the condo fees for the one condo on the delinquency report which is currently being rented.
Building and Improvement Committee
It was reported that the HVAC project is proceeding slowly. The Board is evaluating the possibility of
purchasing a small portion of the parking lot to our north for the purpose of building a new cooling tower. This
would encompass a significant agreement that will also resolve some disputes regarding future use of our alley
by Hamilton Partners. The Board has also asked John Frank to investigate other repair alternatives that do
not involve dealing with Hamilton Partners. Both of these approaches have been very difficult and time consuming.
Mike Gravitz reported that he is continuing to work with Otis elevator to step up our elevator service to more
readily deal with cosmetic incidental repairs such as the numerous lights that often are burned out. The committee
is also awaiting a revised proposal on the exterior window frame caulking.
Finance Committee
The Board unanimously appointed Ruby Dee Christensen, Cheryl Stapley and Deborah Pariseau as members of the Finance Committee. Other
owners have expressed an interest will also be invited to attend the Committee Meetings.
Upon motion duly made and seconded, the Board approved the operating budget for the fiscal year 2003-2004 which begins on May 1, 2003.
The budget incorporates an increase in the operating assessment of 3.2%. The increase is due in a large part to
extraordinarily large increases in our property and casualty insurance premiums in the last two years.
Rooftop Gardening Committee
The Residential Trustees unanimously approved Gardening Committee Guidelines and Policy as follows:
In order to protect the investment on our rooftops including the membrane, arbor, pots, plantings, etc.,
the Board of Trustees has appointed a Garden Committee Chairman whose primary responsibility shall be to
maintain a desirable rooftop environment with a pleasant, inviting ambiance for the use of all residents at
American Towers.
The Chairman shall report to the Board, review and update the rooftop garden master plan annually, make
recommendations to the Board, monitor the maintenance oft he rooftop gardens, train American Towers staff to
maintain the garden, recruit volunteers as needed, and inform residents of gardening opportunities in the
community.
No plantings shall be allowed without the express written permission of, or under the direction of the
Garden Committee Chairman. There shall be no planting, watering, etc., of any plants for personal use, consumption,
or decoration by any resident for any reason. Susan Crook is our Garden Committee Chairman. Norman Salisbury
is the Board liaison.
American Parking Plaza
For informational purposes, the Board received the minutes of the American Parking Plaza
Board Meeting held on February 26, 2003.
Next Meeting
The next meeting of the Board of Trustees was scheduled for Thursday, April 24, 2003 at
5:00 p.m. in the Community room. Owners are encouraged to set aside the last Thursday of each
month to attend these meetings and provide the Trustees with valuable feedback and input.
Adjournment
The meeting adjourned at 6:00 p.m.
Respectfully submitted,
Sandra Lee Sterns
Secretary