AMERICAN TOWERS OWNERS ASSOCIATION
Minutes of the Board of Trustees Meeting
Thursday, March 2, 2006
5:00 P.M.
Norman Salisbury called the meeting, convened in the Community Room, to order at 5:00 p.m.
Residential Trustees present and participating: Norman Salisbury, John
Patton, and Mike Gravitz and Sandra Lee Sterns
Commercial Trustees present and participating: Larry Shelton, Donna Boes and Taymour Semnani.
Approval of Previous Minutes
The Minutes of the January 25, 2006 Board of Trustees Meeting, upon motion duly made and seconded
were unanimously approved.
Finance Committee
The Financial Statements from January 31, 2006 were reviewed by the Manager. The Association reported
an unaudited operating surplus of $27,898 Year-to-Date as of January 31, 2006. The Common Reserve Fund
has an unaudited balance of $221,065 and the Residential Reserve Fund has an unaudited balance of
$276,812 as of January 31, 2006. The Board also reviewed the delinquency report.
The Finance committee reviewed and recommended approval of several items.
The committee reviewed proposed updated data for a renewed reserve study for both of the reserve funds.
This data will be submitted for us to receive draft report for review before a final report is prepared.
The committee reviewed and recommends approval of the service agreement from Wasatch Electric
to service and maintain the new fire alarm system
which provides for testing of all devices annually, with quarterly maintenance and staff training.
The agreement is to begin on May 1, 2006 and was also reviewed in prior Board
meetings.
The committee continues to review and revise the proposed 2006-2007 operating budget.
The committee is also reviewing and revising the first drafts of the reserve
studies for the coming fiscal year.
Building Improvement Committee
Mike Gravitz reported that the ongoing monthly testing for Legionella bacteria
is beginning to show slowly rising levels of the bacteria in the return lines of
our recirculation system. These levels remain far below the treatment threshold
recommended by OSHA. He reported that in an effort to evaluate the effectiveness
of our "cook and flush" procedures, we will perform a "cook" operation without
the "flush" to see if this could still be effective in reducing the bacteria
count.
The plaza construction is nearing completion with several projects and areas
that will be performed later after the weather clears. Our loading dock area is
under construction and will be completed soon. Additional testing remains to be
done as there appears to be continuing leaking into the garage in isolated
areas.
The committee also reviewed and recommended approval of the fire alarm
service and maintenance agreement with Wasatch Electric which had previously
been reviewed by the Board.
The committee also reported that Utah Power has now contracted with John
Frank, our consulting engineer, to perform an energy study for them for the
purpose of evaluating participation and incentives that may be available to us
to replace our hot and cold water pumping stations with new energy efficient
motors and pumps. The committee continues to evaluate proposals to waterproof
the elevator pits and has some remaining questions regarding procedures and
warranties from the bidding contractors.
Fire Alarm System Service and Maintenance Agreement
Upon motion duly made and seconded, the Board unanimously approved the Fire
Alarm Service and Maintenance agreement
with Wasatch Electric.
Proposed Rules for Remodeling
The Board reviewed the proposed rules for remodeling which had been published in the newsletter for comment.
The Residential Trustees upon motion duly made and seconded unanimously approved
the rules and requested some further additions. The Board requested that the
rules include provisions for contractors to provide to the Association
certificates of insurance with the Association named as the certificate holder,
to provide for owners to notify adjacent residents of the remodel and what to
expect in terms of noise or inconvenience, and to provide that portions of walls
that do not contain pipes, plumbing or drains may still be modified.
American Plaza Parking Meeting Minutes
The Board received and reviewed the American Plaza Parking meeting minutes of
January 31, 2006 and received an update of the progress of the plaza waterproofing project.
Adjournment
The meeting adjourned at 6:00 p.m.
Respectfully submitted,
Mike Gravitz
Secretary