AMERICAN TOWERS OWNERS ASSOCIATION
Minutes of the Board of Trustees Meeting
Thursday, November 16, 2006
5:00 P.M.
Norman Salisbury called the meeting, convened in the Community Room, to order at 5:00 p.m.
Residential Trustees present and participating: Norman Salisbury, Mike Gravitz, Sandra Lee Sterns, and John Patton
Commercial Trustees present and participating: Donna Boes, Taymour Semnani and Jonathan Arbuckle.
New Trustee Appointed
Upon motion duly made and seconded, The Board unanimously approved a resolution of thanks to Larry Shelton for his many
years of excellent service to American Towers as a member of the Board of Trustees. Jonathan Arbuckle was welcomed to the Board
as a new Commercial Trustee to replace Larry Shelton.
Approval of Previous Minutes
The Minutes of the October 4, 2006 Board of Trustees Meeting, upon motion duly made and seconded
were unanimously approved.
Finance Committee
The Financial Statements from October 31, 2006 were reviewed by the Manager. The Association reported
an unaudited operating surplus of $86,065.91 Year-to-Date as of October 31, 2006. The Common Reserve Fund
has an unaudited balance of $237,754.58 and the Residential Reserve Fund has an unaudited
balance of $260,511.43 as of October 31, 2006. The Board also reviewed the delinquency report.
The Finance Committee also recommends that the Reserve Studies be updated this year to include some projects that were
overlooked. For example, the hot and cold water pumps can be replaced with energy efficient variable speed motors to
which Rocky Mountain Power will contribute substantial incentive payment. Inasmuch as the cost of the project is substantial
and not included in the Reserve Study, the committee recommends postponing the project until it's timing and funding can be
included in the Reserve Study.
The Finance Committee also recommends funding for and increased levels of interior maintenance and repairs, specifically
requesting the ceiling and trim of the South Lobby be painted. Both of these recommendations were unanimously approved by
the Board.
Building Improvement Committee
The water leaking into the elevator pits remains a problem. The contractor referred to us to solve this problem and which
had given us a previous bid has recently been unavailable but is in the process of providing us with an updated bid. The
Committee is evaluating this bid and is looking at other alternatives including other more reliable contractors.
At the recommendation of the Committee, stainless steel catch pans have been installed covering the entire floor of the hot tub pump
rooms for the water protection of the condos immediately below the pump rooms. While this is a major improvement, it is not
failsafe and additional measures and procedures must be followed to entirely prevent water from leaking below.
The carbon monoxide sensors in the garage have not been resetting properly following activation by heavy traffic and
frequently must be manually reset. We have contacted the company that services the CO sensors for Republic Parking to obtain
an estimate to either service or replace our own that are malfunctioning.
The Committee is also undertaking to organize our bicycle storage areas by identifying the owners of bicycles and by removing
suspected abandoned bicycles. Notices have been placed in the elevators and elsewhere requesting residents to register their
bicycles and obtain an ID tag for their bikes. Our staff will shortly remove to other secure storage any unregistered or
untagged bicycle so that we can be sure it has been truly abandoned.
Recently we experienced another flood resulting from a clogged kitchen sink disposal drain. This is mentioned, to
again, increase awareness of the potential and persistent problems of these appliances and to see if there is any interest
in a program to remove or prohibit them from American Towers. The Committee will continue to monitor the situation.
Boiler Exhaust
The Board received a report of a new problem related to the operation of our boilers. One of our boilers has recently
been operating with a deteriorated firing nozzle which causes an incomplete and inefficient burn resulting in fumes and
carbon monoxide emissions. This came to our attention from some of the Commercial tenants complaining of these fumes in
their offices. Following an investigation by IHI Environmental at the request of management, it was determined that the
source of the fumes was from our boiler exhaust which is located below and close to the fresh air intake for the Commercial
space. The problem is further complicated by the fact that this situation, the exhaust stack's proximity to our air intake, is
in violation of current building codes. The Residential condos are entirely unaffected as the air intake for the Common Areas
of the Towers is on the rooftops of each Tower. The problem for Commercial has been temporarily alleviated by minimizing the
fresh air intake when the boilers are operating. In addition, the problematic boiler is currently being repaired to correct
the inefficient burn. We have also requested estimates and information from Van Boerum & Frank Engineers regarding building
codes and alternatives and cost estimates of modifying our boilers and boiler exhaust stacks. The Finance and Building
Committees and the Board will be reviewing this information as it becomes available.
Rules and Regulations
The Board reviewed proposed new rules regarding owners and renters contents and liability insurance requirements as well
as rules regarding trash and waste removal, drains and disposals. Following discussion, the Board took no action on the
proposed rules and took them under advisement for further consideration and evaluation.
Review of APP Meeting Minutes
The Board of Trustees received and reviewed the minutes of the American Parking Plaza Board meetings held on September
26, 2006 and October 24, 2006
Next Meeting
The meeting for December was not scheduled and is yet to be arranged.
Adjournment
The meeting adjourned at 6:30 p.m.
Respectfully submitted,
Mike Gravitz
Secretary